FUNDRAISING FUN 101(CONT.)

We will continue our thoughts on fundraising. Review the material we have presented be for the interruptions.Budget: Although you try to get as many things paid for through sponsorship or donations, some cash will be needed. And until you have secured the sponsorship, you don’t know how much that will be so you should plan as if there aren’t any sponsors. The more sponsors, the less cash needed for start-up costs.
1. Facility rental – when you talk to the facility manager, you need to determine in writing what the fee covers. Does it include food, decorations, centerpieces, parking, tables for display(with skirts). Most places that do this type of event know what to include. Just make sure everything you need is addressed.
2. Food is usually covered in the ticket price. The type of food, the setting(a sit down dinner, a buffet, etc.) will make a difference in the price and this will influence the cost of the ticket.
3. Prizes-these should all be donations.
4. Advertising. Flyers, billboards, radio/T.V. ads, newspaper/magazine ads.
5. Printing.
A: Tickets
B: Programs
C: Silent auction bid sheets(3 pieces) – one copy for the buyer, one copy for the cashier, one copy to stay with the item.
D: Invitation/response card
E: Auction gift record -2 copy-one copy for auction committee,
one copy for the donor.
F: Letter for prospective donor.
G: Flyers
H: Thank you cards or letters
I: Mailing labels
6. Decorations – try to sell centerpieces at end of evening to cover their cost.
7. Auctioneer(if not donated)
8. Music/DJ(if not donated)
9. Master of Ceremonies(if not donated)
10. Parking permits for volunteers
11. Meals for 7, 8, & 9.
12. Audio visual equipment-if not supplied by facility or DJ
Misc. marketing information:
1. Use bulletin boards – church, grocery store, community centers, residential facilities.
2. There are public announcements available on radio and some T.V. programs. Access these if available.
3. Newspapers and some magazines have community calendar. Access these when available.
4. Flyers – under windshields, post along streets if allowed.
5. Donation lists. Both by direct mail and emails.